|
Bridge City Monthly Meeting
Job Description
Treasurer
3-2004
|
Job Summary
|
The Treasurer is a member of Bridge City Meeting and is appointed for a one-year term to manage and track the financial affairs of the Meeting. The Treasurer receives and disburses funds as the Meeting directs, keeps the account books of the Meeting and reports monthly to Meeting for Business. The Finance Committee ensures that the accounts are audited at least once a year. The Treasurer is a member of the Finance and Property Committee and normally attends its monthly meetings.
|
|
Job Description
|
Specific Duties Include
- Arranges for the collection of contributions and deposits them in the bank. Obtains updated information on the Meeting's fire & liability insurance each year. Originals of insurance policies are normally retained in the safe deposit box, with copies held by Treasurer or Finance Committee for reference.
- Pays Meeting bills
- Prepares and presents a monthly financial report to the Monthly Meeting for Business that shows the budget, disbursements, and receipts for the month and year to date.
- Maintains the Meeting's financial records.
- Handles occasional financial transactions such as sale of donated stock.
- Sends receipts to contributors when requested and at the end of the calendar year (for tax exempt purposes) and works with Ministry and Oversight Committee to write letters of thanks for special contributions (when appropriate), enclosing a receipt.
- Works with Finance, Children's Program and other committees in preparing the annual budget. Reminders are needed in early spring. The budget is presented to the Meeting for Business in November for approval in December. The Meeting's fiscal year starts on January 1.
- Maintains a key to the Meeting's safe deposit box which contains the originals of insurance policies, deeds, etc. Also maintains Meeting checkbooks and other financial instruments.
- Keeps in touch with requests for funds for new projects and refers them to Finance Committee for consideration, or to the proper committee if a budget already exists.
- Ensures that any payroll and related tax reports are prepared and submitted in a timely way.
- Participates on and provides information to support the work of the Finance Committee.
- Collaborates with and oversees the work of the Assistant Treasurer.
|
|