Three committee members are appointed for two-year staggered terms. The Committee makes all plans and arrangements for Multnomah & Bridge City Friends to attend Willamette Quarterly Meetings:

Publicizes upcoming Quarterly Meetings to build attendance (October and January) and reminds the Meeting of the meal for which Bridge City is responsible

Solicits donations of food which, along with what individuals and families bring, Bridge City Friends cook and serve to all the other Friends of the Quarterly Meeting in attendance (This means cooking a meal for perhaps 200 people)

• Insures that suitable site is chosen and a deposit is paid by Multnomah / Bridge City Meeting (the site may or may not be in Portland)
• Insures that announcements are mailed out at least a month in advance to the four Monthly Meetings in the Quarterly Meeting, to Worship Groups and Preparative Meetings under their care and to isolated Friends under the care of these Meetings (the list is compiled from WQM Worship and Ministry Committee lists and the Yearly Meeting Directory)
• Plans the program, worship sharing leaders, meals, coordinates rides and carpools, children's program, child care, and staff (paid and volunteer)
• Arranges hospitality for Friends who wish to stay overnight
• Assumes responsibility for planning, but makes an effort to involve as many Multnomah / Bridge City Meeting Friends as will volunteer to help carry out plans
• Takes Meeting Directories to Quarterly Meetings
• Coordinates transportation to Quarterly Meetings as needed